COLLEGE - Redlynch
Guidelines for Use of Electronic Facilities
Last Updated July 2006
document sets out the security, administration and internal rules
to be observed when using electronic facilities provided by St. Andrew's
Catholic College - Redlynch
Familiarity with the terms of this
will minimize potential embarrassment/damage to
users of the network, your colleagues, and St. Andrew's, which may arise as a result of misuse of computing,
The policy is to be considered in relation to:
Criminal Justice Commission Technology Statement (1999)
of Australian Technology Statement (1999)
Computer Laws - Queensland
(1995, 2001, 2004)
These laws and statements
apply in the school environment concurrently with duty of care and child
protection requirements. This
policy applies to all employees and students of St. Andrew's
Catholic College - Redlynch hereafter referred to these persons as users.
In accordance with Auscert Advisory SA-93:03 the following statement is published: WARNING: It is a criminal offence to:
I. Obtain access to data without authority (Penalty 2 years imprisonment)
II. Damage, delete, alter or insert data without authority (Penalty 10 years imprisonment)
No teacher can give any user permission to not follow these guidelines.
All usage and internet access is monitored and subject to storage and quantity quotas
Andrew's Catholic College - Redlynch is the owner of copyright
in all email messages created by its employees and students in performing
1.2 St. Andrew's Catholic College – Redlynch
is the not the owner of the copyright nor sole use rights, of all materials on the school web site.
1.3 All products, including photos and video created or taken using school
equipment and/or during school time are the property of St. Andrew's
Catholic College – Redlynch but copies may be used by teachers in the education of students in other schools.
1.4 The Intellectual Property of works created by users at St.
Andrew's Catholic College will remain with the creator and shared with the school.
2.1 Users have a responsibility to use resources in an appropriate, professional, businesslike and lawful manner.
2.2 Users are responsible for the protection of their password and are responsible for ALL usage under their login.
2.3 Users can not direct another user to ignore these policies.
2.4 Users are responsible for observing copyright in all work on the network.
3.1 All users are responsible
directly to the Principal through the network administrator for
all usage of computer, network and telecommunications service usage.
3.2 Misuse of services may result in user
accounts being locked.
3.3 Students with locked accounts cannot use a computer
anywhere in the college. It is the students responsibility to get
the account unlocked
by the Network Administrator outside
of class time.
3.4 Staff misuse will result in a meeting with the Principal before the
user account is unlocked.
3.5 Staff members can not direct students to ignore
any policy regarding electronic usage.
3.6 All users are responsible for any misuse conducted
by anyone else whilst logged on with their user account.
3.7 Students in all computer based classes are to be assigned
a specific workstation and can only be reassigned by a staff
3.8 Only programs defined on the workstation interface
can be used and workstation
desktops can not be altered.
users sent to a Laboratory or the Library without a teacher should
of a lesson and arrive
General Notification Form detailing:
time left class/period number
the specific research
topic or task to be done
prior arrangement and a booking, only four students from a class can
be sent . Students will be returned to class if the set task is finished, or
if they cannot stay
on task or distract/ disrupt other students.
St. Andrew's computer network is a business and educational
tool to be used for educational purposes (for staff that is, for purposes
relating to the user's role within St. Andrew's - for students that is for school work.)
are permitted limited use of Internet and email facilities to send and receive personal messages, provided that such use is
to a minimum and does not interfere with performance of work
4.3 Personal use does not include
playing games and/or edu-recreational games.
4.4 Personal use does not include
the downloading and/or transfer of software applications,
operating systems, executable files, music
files nor large image files.
4.5 Personal use does not include sending emails or messages to other students.
4.6 Personal use does not include storing photo/music/video files.
4.7 The central lab is open at lunch time for school work only.
5.1 The Internet or email must never be used for the following
(a) To abuse,
vilify, defame, harass or discriminate (by virtue of sex, race, religion,
national origin or other);
(b) To send or receive obscene or pornographic material
(c) To access any site that is inappropriate
to the users age/year level
(d) To access any site that is not compatible with the College ethos
(e) To injure the reputation of St. Andrew's
or in a manner that may cause embarrassment to the College
(f) To spam or mass mail or to send or receive chain mail
(g) To infringe the copyright or other intellectual property rights of another
(h) To perform any other unlawful or inappropriate act
(i) To play games of any type, including edu-recreational games
(j) To access other students personal photo/video sites on the web
5.2 Using St. Andrew's network, in a manner inconsistent with this
policy or in any other inappropriate manner, including but not limited
to use for the purposes referred to in paragraph 5.1 of this policy, may
give rise to disciplinary action, including the termination of an employee’s
employment or contractor’s engagement and for students, suspension
or expulsion from the College.
5.3 Staff and students are liable
for the content of their email messages. As email is neither private
nor secret it may be easily copied,
saved, intercepted, archived and may be subject to discovery in litigation.
The audience of an inappropriate comment in an email may be unexpected
and extremely widespread.
5.4 In determining
whether an email falls within any of the categories listed above, or
is generally inappropriate, St. Andrew's
will consider the response and sensitivities of the recipient of an
email rather than the intention of the sender; the general ethos and
of a Catholic school and the duty of care responsibilities to parents.
5.5 Inappropriate material received by email
must be deleted immediately and not forwarded on. There is a responsibility
to discourage the sender
from sending further materials of that nature.
The Privacy Act requires users and St. Andrew's to take reasonable steps to
protect the organization's information from misuse and unauthorized
access. Thus users are responsible for the security of any workstation
used and must not allow it to be used by an unauthorized party,
specifically anyone who is not an employee nor a student of St. Andrew's.
Users are assigned a user account and select a personal password to use
St. Andrew's electronic facilities. Do not disclose these to anyone else and
keep these details secure.
6.3 Log out or lock your screen when leaving a workstation.
6.4 Only the names of the administration team and middle management are to appear on the College web sites
classroom and/or supervising teacher is responsible for the active
monitoring of, and censoring of the usage of electronic facilities
(computer, internet and email) by students in their care.
The network maintains archived logs of all email sent and received;
internet usage (sites, content and time) both during and outside school
hours; individual workstation records; internet access logs and retains file ownership
records. St. Andrew's will monitor and from time to time examine the contents
of all home directories, H: drives.
Utilise email facilities knowing that St. Andrew's, or a third party on St. Andrew's
behalf, may examine its content and usage both internally and
7.4 There cannot be an expectation that any information transmitted or stored on St. Andrew's computer network will be private.
8. DISTRIBUTION AND COPYRIGHT
distributing information over St. Andrew's computer network or to third
parties outside St. Andrew's, ensure that St. Andrew's has the right to do
so, and that the intellectual property rights
of any third party are not being violated.
In particular, copyright law may apply to the information you
distribute and must always be observed. The copyright material of
third parties (for example, software, database files, documentation,
cartoons, articles, graphic files and downloaded information) must not
be distributed through email, the intranet nor common access drives without
specific authorization to do so.
virus scanning of all files and email is done by Sophos anti-virus
software. Please contact IT Support if there are concerns
regarding suspected viruses on workstations or email attachments.
9.2 Laptops used on the school network are subject to inspection by the IT staff for currency of Virus software. If the virus software has been disabled the computer / user access will be denied.
terms and recommended conduct described in this policy are not intended
exhaustive, nor do they anticipate every possible
use of electronic facilities. Take into
account the underlying
principles intended, the College ethos and the duty
of care for and between students. Act cautiously and if unsure of the
appropriate action relating to usage, contact the help desk.
11. PHOTOS / VIDEO / MUSIC
Personal use does not include downloading of photos or video from non-school
cameras. Only photos, video and visual materials taken on College
equipment can be loaded onto school computers. This means no teachers
or students digital cameras are to be connected to College workstations
or notebook computers.
11.2 Only photos that are used for College purposes are to be downloaded from the network. Students must not download photos, video nor music from personal cameras, mobile phones or other electronic devises to the school network.
All long term storage of media must be in the teachers M:Media_storage folders. Teachers must check the photos for size and naming. Photos must be stored in a folder that is prefixed with the date
the photos were taken in YYYY.MM.DD format and a description. Eg.
2005.08.31-St Andrews Feast Day (note: not ew 's ). Photos must be
resized to 640x460 and with a file size below 100KB. Photos are
NOT be stored in any other location, including the teachers and office
areas and NOT in home drives.
12 MEMORY STICKS
Students and staff are encouraged to use memory sticks. The College
definition of a memory stick does not include watches, phones and
musical/video devices (like iPods, mp3 players).
13.1 The only electronic educational games to be used within the College are those installed on the network, those on the school curriculum web site and those linked to the school web site by hyperlink.
14 PERSONAL LAPTOPS
14.1 Student's personal laptops will not be connected to the school network.
14.2 Staff laptop access to College network facilities is to be through a Citrix client. All school, email and Internet access is to be performed through Citrix. Programs on the local laptop are not the responsibility of St. Andrew's nor are they to be used to access email or Internet services. The consequences to the local laptop of trying to use local programs to access network electronic services are the responsibility of the user, not St. Andrew's Catholic College.
15 MOBILE PHONES
15.1 Class, supervising and relief teacher mobile phones must be switched off in the staff room during class time and NOT taken to the classroom.
15.1 Student mobile phones are not to be seen or heard during school hours (8:15 am to 2:45 pm). As well as the obvious distraction of phones in class on the learning of students and the performance of duties by staff there are privacy and safety issues with the use of phones at school.
St. Andrew's notes:
(a) Phones are easily lost and damaged, looking after them is an unnecessary distraction for students at school.
(b) The college does not take any responsibility for phones that are stolen, lost or damaged while at school.
(c) Phones that are confiscated are held in the school office until collected by parents.
(d) Emergency phone contact by students must be made through the relevant School Office.
(c) Students who feel unwell MUST contact home via the sick bay NOT use their mobile phone. This allows the first aid people to monitor the sick person while they wait to be collected. It also avoids students leaving the school without a record being made.
(d) St. Andrew's would very much prefer that mobile phones were not brought to school but do realize that parents may have need to keep in contact with their children before and after school. However it is the responsibility of the student not to have the phone seen or heard during school hours.
16.1 Plagiarism refers to the practice of using someone else's ideas or work and presenting them as your own without acknowledgement. Plagiarism is literary or intellectual theft. It can take a number of forms, including:
(a) Copying the work of another student, whether that student is in the same class, from a later year of the same course, or from another school.
(b) Copying any section, no matter how small from a book, journal article, the Internet, or other written source, without duly acknowledging it as a quotation.
(c) Copying any diagram, illustration or chart without duly acknowledging the source.
(d) Paraphrasing or otherwise using the ideas of another author without duly acknowledging the source.
(e) Presenting assignments either partly or wholly written by other students as your own work.
16.1 Whatever the form, plagiarism is unacceptable academically. By plagiarising, you are both stealing the work of another person and cheating by representing it as your own. Any incident of plagiarism can therefore be expected to attract penalties. Students who condone plagiarism by allowing their work to be copied will also be subject to disciplinary action.
16.2 Items presented for assessment containing plagiarised material will be subject to a
Turnitin.com scan (a tool that enables teachersto manage grades and assignments online and instantly identify papers containing unoriginal material)
and only that work considered original will contribute to grading.